Faculty Administration & Personnel Resources
The Academic and Student Affairs Faculty Administration & Records Management Team provides leadership, administrative support and helpful resources for university faculty, hiring officials/principal investigators, departmental liaisons and staff on priorities related, but not limited, to faculty recruitment (regular, visitors and part-time), and tenure and promotion. This webpage also contains helpful links to the faculty credentialing process, commonly used forms, and template letters.
- General Information
- Faculty Hire & Appointment Procedures
- Faculty Credentialing Process
- Faculty Assignments
- TOL for New DL Adjunct Faculty
- Graduate Teaching Assistants (GTA)
General Information
Important Dates
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- Fall 25 1H = 8/4 - 10/10
- Fall 25 2H = 10/13 - 12/17
- Human Resources Calendars
Hiring and Employment Information
Faculty Hire & Appointment Procedures
Hiring Faculty (by position type)
Hiring Guidelines
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- (for staff who will be teaching a course as adjunct faculty)
Hiring Documents
- (updated 11.15.2024)
Offer Letter Templates
Offer letters for new faculty hires are generated in Workday. Below are current offer letter templates and sample letters by position type.
| Templates by Appointment Type | Sample Letters |
|---|---|
Reappointing Visiting and Adjunct Faculty
Visiting Faculty
- Summer courses for 9-month visitors. Follow these steps if a current 9-month visitor who is returning in the fall will teach during summer semester. Do not add a secondary adjunct position.
- Add Period Activity Pay for the summer courses. Select Activity type "Adjunct Pay."
- When the summer period activity pay ends, the 9-month visiting position will remain active for the following academic year.
Adjuncts
Position Changes/Updates
Full-Time Faculty
Visiting to Adjunct Faculty
Adjunct to Visiting Faculty
- Select Job Change -> End Job to terminate the adjunct position.
- End the Academic Appointment for the adjunct position.
- Create a Job Requisition and follow the steps for hiring full-time faculty.
These steps only apply if an adjunct is being hired as visiting faculty. A search is required to hire for permanent faculty positions (instructor/lecturer or tenure-track).
Faculty Credentialing Process
成人大片gives primary consideration to the highest earned degree in the teaching discipline. 成人大片also considers competence, effectiveness, and capacity, including as appropriate, undergraduate and graduate degrees, related work experiences in the field, professional licensure and certifications, honors and awards, continuous documented excellence in teaching, or other demonstrated competencies and achievements that contribute to effective teaching and student learning outcomes.
Transcripts
Official Transcripts are required from all institutions used to substantiate formal academic preparation in the teaching discipline. Official transcripts must be sent to the hiring department from the awarding institution (not provided by the applicant).
Faculty Credential Exception
If a faculty member does not possess the traditional academic preparation outlined in the SACSCOC minimum qualification requirements section of the Faculty Employment policy, the department must justify the exception.
The faculty credential exception request comprises two forms:
When making the case, please be specific with respect to the faculty member’s portfolio. For instance, if the faculty member has related work experiences in the field, be specific as to what these are - several years in a field alone is not sufficient to demonstrate competencies and achievements which contribute to effective teaching and student learning outcomes.
Both forms will be prepared by the hiring official, which is typically the department chair, and submitted as two separate documents.
Graduate Courses
A Non-Graduate Faculty to Teach Graduate Courses Request must be submitted when- A faculty member does not have the usual terminal degree required to teach a graduate course.
- A graduate course will be taught by a faculty member who is not Graduate Faculty.
NOTE: Videos were recorded prior to most recent Banner update, some changes may have occured of locations.
International Transcripts
International transcripts must be (a) translated into English and (b) evaluated course by course by a NACES (National Association of Credential Evaluation Services) member agency. A list of acceptable evaluators can be found at .
Reference: University Regulation 2.0310P: Faculty Employment.
Faculty Assignments
TOL for New DL Adjunct Faculty
Follow this process if a new hire adjunct will complete CIRT’s Teaching Online (TOL) professional development course the semester before their first semester teaching a DL course at UNF.
Graduate Teaching Assistants (GTA)
Contact Us |
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John Kantner Senior Associate Provost for Faculty Success Felicia George Director, Faculty Administration and Records Management Loraine Morgan Academic Support Specialist James Roarty Assistant Director, Faculty Review and Advancement |